Are you wondering what the point is of converting documents into different file formats?
This is a question many of us ask ourselves when we get asked to do it for work or school. But the truth is that there are some very good reasons why you should convert documents in some circumstances.
So, this article will walk you through the various reasons for converting files from one document type to another!
Some types of documents are actually not accessible to some types of devices. For example, Microsoft Word documents can only be accessed if you have a license to use that program.
But this is the advantage of PDF converter software. You can convert any Word document into PDF file format so that it can be viewed on virtually any device and any software.
The PDF file format is one that you will often be asked to submit documents in because of this exact reason. In fact, the Adobe company invented the PDF file format for the very reason of making documents readable on any device!
One of the disadvantages of PDF documents is that they cannot be edited as easily as other file types. So, if you have a text document in PDF format, it is often best to convert it to a word processing document to make changes to it.
Also, it can be harder to edit images on a PDF document. This is often because programs that read PDF documents are quite simple and only designed for reading and printing.
3. Locking the File Content
On the flip side of this, converting Word to PDF allows you to basically ‘lock’ the document so that it can’t be edited. This is particularly good if you have prepared documents for others to read.
Also, you can convert to PDF free a lot of important documents, like contracts. The advantage of this is that you can make sure no one can change the document before it has been signed.
4. Mobile Compatible
Another great reason to convert documents to PDF is that the resultant file can be accessed on mobile devices. But why would you want to convert documents to PDF for mobile access?
Well, as it turns out, mobile devices are quite simple machines. They don’t read a whole lot of file types. So, you can convert virtually any file type to PDF to make it possible to carry the document around in your pocket.
The last reason to convert documents is that it can often make it possible to make files smaller. This is good if you need to store a lot of files on your computer. It’s also good if you need to send files via email or another messenger app.
Convert Documents for Your Own Needs
Now you’ve got an idea of some of the key reasons to convert documents in different situations.
But you must remember that you always choose the right document format for your own needs. Just because PDF or Word are popular file types, for example, doesn’t mean you need to use them.
There are a lot of file types out there with great features. So, find your groove and get converting!
If you’ve found this information useful, why not check out some of our other great articles on tech topics?