The Dos and Don’ts of Using Automation Systems to Control Employee Payroll

The Dos and Don'ts of Using Automation Systems to Control Employee Payroll

Using automation systems is a great way to save your company time and money. Here’s how you can save time and money with automatic pay stub generation.

Getting an employee payroll automation system set up is a great way to be efficient with company time and a financially sound decision. But there’s a couple of things to know in order to turn your automation systems from good to great.

Keep reading for our list of do’s and don’ts to get the most out of your automation system!

Automation Systems Do’s & Don’ts

Whether you’re a company CEO, administrator, or part of the human resources department, we’ll make sure that your automation systems knowledge is the best it can be.

Let’s start off with a list of automation systems do’s and don’s so that you’ll be a pro in no time!


Don’t assume the system will always be correct.

Computers can make errors if employee info isn’t properly generated in the system and would mean double the work for you to correct the process especially if it’s being sent to an employee or third party. Sometimes it’s good to get a second pair of eyes to check!


Always double-check system entries.

An automated system doesn’t mean everything is done for you and will require some manual work on your part. Double-check employee info like names, addresses, banking, and especially salary information. An extra zero or a misplaced decimal can be the difference between paying an employee $100.00 and $10.00 an hour.


Don’t forget to make sure all the information is there.

This is especially important when distinguishing between employees that are paid hourly versus salaried. The automated system won’t be able to tell the difference and it’s up to you to make sure that the info that’s created is accurate.


Do use a reputable automation system.

This means skipping the free pay stub generators and going with a popular and highly reviewed paid system to make sure you’re getting legitimate and professional-looking services. The reasoning here is that free generators may not allow for company letterhead and may be missing the required information.


Don’t scrap the data you create immediately after you use it.

You’ll likely need to go back to review any pay stubs and forms you’ve created through the automation systems for financial forecasting, business grant/loan applications, or potentially for creating other reports like W2s down the road.


Speaking of W2s, always make sure you’re creating the right form. Whether you’re issuing a regular pay stub or a W2 like the one found at to submit for taxes, make sure the form is accurate to avoid wasting time processing a request twice!

Make Sure You’re An Automation Systems Do!

With this list of do’s and don’t, working with your automation systems should be a breeze! Be sure to remember all your do’s and don’t for successful and efficient automation to save you and your business time and money.

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